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How to Easily Find the Right Party Venue for any Event


Organizing an event or party for colleagues, friends or family members can be a lot of fun. But it can also be time consuming and frustrating to keep track of the many decisions and details associated with throwing a successful gathering. You want guests to feel comfortable and relaxed, you want their memories of the event to be good ones, but you also have your own crazy schedule to consider. Choosing the right venue can be a really smart first step on the road to organizing a memorable and minimally stressful party.

It's important to match the venue to the occasion, and you'll have a lot to choose from. Various types of venues for hire include dedicated party venues, function centres, community halls, indoor kids venues, hotels, restaurants & cafes, private dining rooms, boats, ballrooms, warehouse venues, meeting rooms, bars, nightclubs, pubs, and beer gardens. Phew. And then there are all unique venues, intriguing spaces that may not be an obvious choice, but that lend a certain atmosphere or meaning to the event.


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Whatever the venue, make sure it matches the spirit and tone of your event, and that it provides the essentials that you and your guests require. What kind of budget are you working with? Are you working with a caterer, or do you need an on-site kitchen for DIY goodies? Is location a consideration – do you need to be in close proximity to a workplace, or public transit, or do you have to stay within a specific part of town? Do you need parking, security, or entertainment? You get the idea. There are a LOT of moving parts. Make a list of basic numbers and requirements before you even start looking for venue.

One trend in event planning these days is to throw parties in unusual venues. Locations that offer some kind of experiential component (such as rock-climbing or fantasy role playing, for example) have also become popular, especially with the millennial generation. Bear in mind that hosting an event in a location that is not designed to host events, however magical the results, can involve twice the work that a dedicated hospitality venue does.

That said people also love to apply unique themes to events held in more traditional event venues. Personalized themes that are somehow connected to the individuals or group of people being honoured by the event can be extremely witty and fun. Creative themes don't need to be complicated – a lot can be expressed by the choice of food and drinks supplied, or by employing decorative details such as statement balloons and Pantone colour themes (two more event trends for 2017).

When it comes to choosing a venue provider, the process is much like choosing any other service. You want to work with a venue or company that is professional, reliable and has a track record for hosting successful events.

Once you have several options that more or less meet your criteria, visit the physical sites. Touring the venue and meeting with organizers can provide invaluable information and head off any number of problems. Your main objective is to avoid surprises on the night of your event.

How helpful are the venue representatives when you communicate with them? Do they answer all your questions in a comprehensive and timely way? Can they offer testimonials from previous clients? Ask for a detailed quote in writing for your event so you can study it or share it with your team or co-organizers. And, once you've made a choice, get a letter of agreement or contract. Watch for any hidden fees or contractual obligations that have not been discussed. There are unscrupulous contractors out there.

Venues generally charge a base rate that can be hourly or a flat rate for the evening. Beware extra time charges per hour (for set up and tear down, for example), or penalties if your event goes later than anticipated. Many venues charge these and they can prove costly.

If you are on a limited budget ask for a flat rate for the night and define the beginning and end point of your event. Also be sure to define exactly what is included with your rental – staff, furnishings, catering, use of additional space such as a kitchen or cloakroom, clean up and garbage removal can all come with additional price tags at some establishments. If you are not sure if something is included or not, ask.

Also ask about taxes or gratuities as these are often assumed in initial discussions, but not spelled out. Make sure they are itemized in your agreement letter or contract. Again, you are looking to avoid costly surprises.

Many venues require a damage deposit, which may be returned to you at the end of your event. Be sure you understand fully what your venue considers damage.

If all of this sounds time consuming, that's because it really is. But there are services that can help make it less so. Using a free online platform such as Yowsi can help considerably by streamlining much of your initial research. As part of their online listing of over 130 event-related services – from catering and photographers to florists and limousine services – Yowsi has collected the most reputable event venues in one place. Simply tell them what you need and what your general budget is, and Yowsi will generate up to 3 Obligation-free custom quotes. Users can then review genuine feedback ratings to select the perfect venue for their party or event. It's free, fast and effective.

Organizing events is a time-consuming hassle (particularly if you are not a professional event planner), yet marking special occasions with a party or reception is an integral part of community and family life. Don't let your own personal time crunch get in the way of a good time. Using up to date tools such as Yowsi can help.

Yowsi provide free quotes on party venue hire across all areas in Australia, including main states: New South Wales, Victoria, Queensland, Western Australia, South Australia, ACT and the following cities: Sydney, Melbourne, Brisbane, Perth, Adelaide, Gold Coast, Canberra, Newcastle, Logan City, Geelong, Sunshine Coast, Wollongong, Hobart, Cairns.

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